helping build a stronger community.

Careers

JOB DESCRIPTION: EXECUTIVE ASSISTANT TO THE EXECUTIVE DIRECTOR

POSITION SUMMARY:

Reporting directly to the Executive Director, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for the Executive Director and serves as a liaison with the Board of Directors. The Executive Assistant must be creative and enjoy working within an environment that is mission-driven, results-driven, and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations and will possess strong written and verbal communication, administrative, and organizational skills. The ability maintain a realistic balance among multiple priorities is imperative. The Executive Assistant must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

PRINCIPAL RESPONSIBILITIES:

  • Provide comprehensive support services to the Executive Director that ensures outstanding communication and responsiveness
  • Support Executive Director in preparation for all events and attend them
  • Provide sophisticated calendar management; prioritize inquiries and requests, troubleshoot conflicts with little guidance, make judgments and recommendations to ensure smooth day-to-day engagements
  • Support Executive Director with internal and external communications
  • Conduct research and analysis on issues of interest to the Executive Director
  • Support and manage a high-volume of requests and projects to meet the objectives of the Executive Director
  • Prepare and edit correspondence, presentations, reports, and memos
  • Complete expense reports and manage correspondence with vendors
  • Support the Executive Director in strategic communications, organizational strategy, and all other special projects as assigned
  • Serve as a liaison to Board of Directors
  • Maintain quality filing and communications systems including contact management, document management, and archiving
  • Manage social media accounts when requested
  • Support Executive Director with donor/funder relations
  • Assist in other administrative tasks as needed

QUALIFICATIONS:

  • Experience: 2 years related work experience
  • Familiarity with non-profit sector
  • Strong interpersonal skills with the ability to take initiative, multi-task, be a team-player, be flexible, adapt to shifting priorities, and prioritize work
  • Excellent communication skills, both verbal and written
  • Demonstrated writing and analytical skills
  • Excellent organizational skills, commitment to accuracy and attention to detail
  • Ability to access a wide range of sources and networks for information
  • Good judgment and ability to function independently
  • Good working knowledge of all Microsoft Office applications, Google Suite, and social media web platforms
  • Ability to handle sensitive and confidential situations with diplomacy
  • Highly experienced in electronic communications

ABOUT TOYS FOR KIDS

Toys for Kids gives the gifts of toys, scholarships, back to school supplies and more to homeless disadvantaged children and families in Washington State. Our mission is to ensure children and families, less fortunate, know they have not been forgotten. Donations directly benefit children in need throughout the state of Washington. Annually we serve more than 20,000 kids throughout the year. Often the toys we give them are the only ones they will received. Sometimes, it’s the only toy they have ever received. Every year we raise money for some of the less fortunate in our community. Proceeds will benefit the kids and families who need it most!

COMPENSATION

This is a part-time, exempt position. Salary is commensurate with experience.

TO APPLY

  • Send resume and cover letter to: Heather Jones, Executive Director
  • Email to: jobs@tfkseattle.org
  • Please write: Executive Assistant in the email subject line
  • No phone calls please.

Toys for Kids is an EQUAL OPPORTUNITY EMPLOYER committed to providing a nondiscriminatory and inclusive environment for its employees. EOE/AA/Women and Minorities are encouraged to apply. We are committed to diversity and consider all applicants for all positions without regard to color, ethnic background, religion, sex, gender, sexual orientation, national origin, age, and disability status. Toys for Kids is a pet-friendly organization that promotes a healthy work-life balance for all staff. For more information about Toys for Kids, please visit www.tfkseattle.org